Start from the stock need
Document the SKU, location, requested quantity, required date and supplier. If the stock data is incomplete, resolve it before presenting a recommendation as fact.
Group only compatible needs
A practical PO groups physical products for one supplier, one receiving location and one currency.
- Check costs and expected dates
- Keep draft and issued states separate
- Print or transmit manually using the agreed supplier process
Receive without hiding the balance
Record partial receipts as they arrive. A confirmed Kaijuu receipt can add Shopify On hand at the PO location, while the remaining quantity stays outstanding.
Business example
Reorder pots and saucers from one supplier
The shop needs 40 pots and 40 saucers. Current stock covers only part of each requirement.
| Product | Needed | Available | Order |
|---|---|---|---|
| Ceramic pot | 40 | 12 | 28 |
| Saucer | 40 | 20 | 20 |
- Confirm the two shortages
- Prepare a 48-unit supplier purchase order
- Send it using the agreed supplier process
- Record each delivery
Sources
Further reading
Questions, answered
Frequently asked questions
What should I check first?
Document the SKU, location, requested quantity, required date and supplier. If the stock data is incomplete, resolve it before presenting a recommendation as fact.
What result should I aim for?
Move from a documented shortage to a multi-line supplier PO and controlled receipt.