A common merchant question
How should I record a supplier delivery when only part of the purchase order arrives?
Practical answer
Count and record only what arrived. Leave the missing quantity open unless the supplier confirms that it will not be delivered.
How Kaijuu helps
Kaijuu records a partial receipt, shows what is still due and adds accepted stock to the receiving location after confirmation.
Receive the physical quantity
Use the quantity in front of you, not the original order total. A partial receipt should add only accepted units and preserve the outstanding balance.
Handle discrepancies separately
Missing, damaged and extra items need distinct decisions. Note the discrepancy and reconcile supplier paperwork without rewriting the original order history.
Business example
Receive sixty of one hundred dining chairs
The first supplier delivery contains 60 chairs, so 40 remain due.
| Ordered | Received | Outstanding |
|---|---|---|
| 100 | 60 | 40 |
- Count the sixty chairs
- Record only what arrived
- Leave forty outstanding for the next delivery
Sources
Further reading
Questions, answered
Frequently asked questions
What should I check first?
Use the quantity in front of you, not the original order total. A partial receipt should add only accepted units and preserve the outstanding balance.
What result should I aim for?
Record the units that arrived while keeping the remaining quantity visible and open.