01
Sort before updating stock
Create a receiving worksheet by supplier PO and SKU. Physical separation makes it easier to avoid receiving the same carton against the wrong order.
02
Keep each commitment intact
Receive the matching quantity on each PO and leave undelivered lines open. Treat unplanned extras as a discrepancy to resolve, not a shortcut adjustment.
Business example
One delivery contains products from two purchase orders
The supplier sends all 40 mugs from one PO and 45 of 60 boxes from another.
| Purchase order | Ordered | Received | Outstanding |
|---|---|---|---|
| PO-101 · Mugs | 40 | 40 | 0 |
| PO-102 · Boxes | 60 | 45 | 15 |
- Separate the cartons by PO
- Record each received quantity
- Keep fifteen boxes open on PO-102
Sources
Further reading
Questions, answered
Frequently asked questions
What should I check first?
Create a receiving worksheet by supplier PO and SKU. Physical separation makes it easier to avoid receiving the same carton against the wrong order.
What result should I aim for?
Sort a mixed shipment by PO, receive each line accurately and avoid hiding extras in manual adjustments.