A common merchant question
How can I see what stock is requested, ordered, shipped and received?
Practical answer
Keep each stage separate. A request is not yet an order, and incoming stock should not be treated as received stock.
How Kaijuu helps
Kaijuu keeps the request, purchase order, received quantity and remaining balance together so the next action is clear.
Use separate progress quantities
Requested, included in a draft, ordered, received and outstanding are not interchangeable. Keeping them separate prevents a draft PO from looking like a supplier commitment.
Keep the quantity trail connected
Link the request to the PO line and later receipts so a planner can explain where each quantity went.
- Keep dates and location visible
- Cancel only the unissued remainder
- Archive completed records without erasing them
Review exceptions
Delayed dates, partial receipts and changed demand should update the plan without rewriting historical commitments.
Business example
Fifty hooks requested, twenty ordered
The warehouse requested 50 brass hooks. A supplier order covers 20, leaving 30 not yet ordered.
| Requested | Ordered | Not yet ordered |
|---|---|---|
| 50 | 20 | 30 |
- Record the full request
- Link the twenty ordered hooks
- Keep thirty visible for the next purchasing decision
Sources
Further reading
Questions, answered
Frequently asked questions
What should I check first?
Requested, included in a draft, ordered, received and outstanding are not interchangeable. Keeping them separate prevents a draft PO from looking like a supplier commitment.
What result should I aim for?
Make the gap between recognising demand and issuing a supplier order visible.